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HR/Admin Executive

HR/Admin Executive

HRAE/05/26
Qualification:Any Graduate
Experience:

Candidates with 1-4 years of experience.

Location:Coimbatore
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Roles and Responsibilities
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    Recruitment and Selection

    • Assist in creating job postings and advertisements.
    • Screen resumes and conduct initial candidate assessments.
    • Coordinate interviews and support the interview process.
    • Assist in conducting background verification and reference checks.
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    Employee Onboarding and Offboarding

    • Assist in preparing new hire documentation and conducting orientation sessions.
    • Process employee documentation, including appointment letters, contracts, benefits forms, and employee data updates.
    • Support the offboarding process by conducting exit formalities and updating employee records.
    • Coordinate issuance and collection of ID cards, access cards, assets, and other administrative requirements.
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    HR Administration

    • Maintain accurate and up-to-date employee records and HR databases.
    • Assist in drafting HR policies, procedures, and employee handbooks.
    • Support HR projects and initiatives such as employee engagement activities and performance management programs.
    • Prepare HR reports, trackers, and presentations as required.
    • Maintain employee attendance, leave records, and related HR documentation.
    • Coordinate with internal departments for employee-related administrative support.
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    Training and Development

    • Assist in organizing training programs and workshops.
    • Coordinate training logistics, including scheduling and participant communication.
    • Maintain training records and track employee training completion.
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    Employee Relations

    • Provide support in resolving employee queries and concerns.
    • Assist in handling employee grievances and disciplinary matters as guided by management.
    • Help maintain a positive, professional, and inclusive work environment.
    • Support employee engagement initiatives, celebrations, and welfare activities.
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    Facility Administration & General Administration

    • Coordinate day-to-day office administration and facility management activities.
    • Ensure proper upkeep, cleanliness, and maintenance of office premises and common areas.
    • Coordinate with housekeeping, security, maintenance, and external service vendors.
    • Monitor office infrastructure, utilities, stationery, pantry supplies, and other administrative consumables.
    • Raise and track service requests related to electrical, plumbing, internet, and facility maintenance issues.
    • Support seating arrangements, workspace allocation, and meeting room coordination.
    • Maintain records related to assets, facility AMC/vendor contracts, and office administration expenses.
    • Coordinate travel, accommodation, transport, and guest arrangements as required.
    • Ensure adherence to workplace safety, office discipline, and administrative compliance requirements.
    • Support company events, townhalls, employee engagement programs, and administrative logistics.
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    Compliance

    • Assist in ensuring compliance with labour laws, statutory requirements, company policies, and workplace regulations.
    • Maintain HR and administrative records required for audits and compliance reviews.
    • Stay updated on HR practices, labour regulations, and administrative processes.
Competencies & Skills Required
  • Strong interest in pursuing a career in HR and Administration.
  • Good communication and interpersonal skills.
  • Strong organizational and multitasking abilities.
  • Attention to detail and accuracy in work.
  • Ability to maintain confidentiality and handle sensitive information.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Basic vendor coordination and facility management exposure will be an added advantage.
  • Ability to coordinate with cross-functional teams and external stakeholders effectively.
  • Problem-solving mindset with the ability to handle administrative issues proactively.
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